In this article, we are comparing the Microsoft 365 Business Basic vs Standard vs Premium to understand their differences better.
Microsoft 365 comes with three major Business plans. You would need to pick the one that you would exactly need depending on the workflow and other requirements you may have. You can choose the one among Microsoft 365 Business Basic, Standard, and Premium.
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Designed to bring all the productivity apps and services from Microsoft under one common platform and one single subscription, you mostly have three different options to pick from – Microsoft 365 Business, Microsoft 365 Business Premium, and Microsoft 365 Business Essentials.
How does each of them differ from one another? We will check out the three plans and find the differences between the three programs. Before we continue, it may be worthwhile to understand that the preceding Office 365 has changed into Microsoft 365 and has gone through a few name changes.
With that knowledge, let us compare and analyze the three products and understand their differences.
Available at $5 per user per month, the Microsoft 365 Business Basic offers you what the name itself means. It does provide you access to the basic features of Microsoft 365 suite and includes Exchange, OneDrive, SharePoint, and Microsoft Teams. Right from email to an online storage to online meetings, the Microsoft 365 Business Basic provides you with everything that you would necessarily need to carry out your operations.
The availability of fully installed office applications should be yet another major plus point that you would stand to gain with the plan. Of course, you do not get the desktop versions of the Office applications. That would mean it should be the prime option you would prefer if you have already installed the updated Office applications, or maybe you are happy with the web versions of the Office applications.
You would get the email services as part of the plan. Ideally speaking, this is the 100 percent online version of Microsoft 365.
This is the next level of Microsoft 365 subscription. It offers you a few more benefits when compared to the Microsoft Office 365 Business Basic. Previously called Office 365 Business Premium, it provides you access to all the features available on Microsoft 365 Business Basic but comes with an additional suite of full Office applications.
Available at $ 12.50 per user per month, the plan lets you install Office applications on 5 PCs or Macs, 5 tablets, and 5 phones. It should be one of the excellent options for small and medium-sized businesses. Of course, you can combine the plan with other extra packages depending on the additional requirements that you may have.
The Microsoft 365 Business Standard plan comes equipped with Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint, Microsoft Teams, Exchange, Publisher, and Access. Please note that Publisher and Access can only be used on the PC, and no online access is available.
This plan is made available at $ 8.25 per user per month. This is the mid-tier plan available on Microsoft 365. Previously known as Office 365 Business, it lets you use of the features midway between Microsoft 365 Basic and Microsoft 365 Standard.
The difference in pricing is since the Microsoft Office 365 Apps for Business comes with offline Desktop Office applications. Still, it does not come with other features such as unlimited online meetings, email, and Sway from this subscription. The services available on the platform would include Word, Excel, PowerPoint, Outlook, OneDrive, Publisher, and Access. As in the case of Microsoft Office 365, Publisher and Access are available only as Desktop applications.
Having gone through an overview of the three different plans from Microsoft 365, let us now check out a few features offered by the three platforms one by one. That would provide you with a clear understanding of the quality of the service.
The prime features offered by Microsoft 365 Business Basic plan can be summarised as
Compatibility – Windows 10, Windows 8.1, Windows 7 Service Pack 1, and the two most recent versions of macOS
The salient features offered by Microsoft Business Standard are –
Having gone through the features and functions offered by each of the plans, how about checking out a few elements in a head to head comparison chart? That would clarify the differences quite clearly enough.
Each of the plans come with their own advantages and disadvantages. If you are looking for an affordable option that lets you get access to excellent web-based productivity, the best program you can go with would be Microsoft 365 Business Basic. A full-powered option with all desktop applications can e achieved with the help of Microsoft 365 Apps for Business. This is the second-best plan concerning affordability.
If you are looking ahead to a complete package with almost every aspect, the Microsoft 365 Business Standard should be an excellent option. While it may be a little expensive option, it does provide you access to a complete suite of what Microsoft has on offer for you.
Before choosing an Office 365 plan, it is essential to understand the needs of your business. There are many different features available based on the price plan you select. A suitable plan will let you customize your Office 365 subscription according to your company’s needs and budget. Also, it depends on your workflow.
Some users have confusion regarding whether Microsoft 365 and Office 365 the same or not. Well, Microsoft 365 Business is the new naming assigned for all these Office 365 Business plans that were announced in March 2020. All pricing and features remain the same.
Let’s understand in detail about each of these plans:
It is the most affordable option, i.e., just $5 per month per user, the Microsoft 365 Business Essentials plan offers all the essential features. Right from email to file storage to online meetings, this plan covers the basic online services of Office 365. Moreover, you get access to the Team Sites through SharePoint to allow flawless access and sharing of the critical business documents.
One of the crucial features removed from this plan is the fully installed Office applications. Those customers who already have an advanced version of the Office applications installed or are pleased with the online versions of these applications, this plan is a suitable choice. In case you have distribution email boxes you want to consider adding, then instead of buying one of the costly Office 365 plans, the Business Essentials is useful to consider.
Though you do not get the desktop Office apps, you get the web versions of Microsoft Teams, Office, Exchange, SharePoint, and 1TB of OneDrive storage. One of the best things is you get business email support. All of that comes at $5 per user per month.
The difference between the Business Essentials and Business Premium is the inclusion of the desktop. If the desktop apps are not much use to you and your business, then Office 365 Business Essentials is the right choice. Except for the desktop apps, you get many other tools to boost your productivity.
The Microsoft 365 Business Premium provides a few more features compared to the Essentials plan. This plan comes with all the features of the Business Essentials and also contains the full Office suite on all devices. At the price of $12.50 per month per user, the users gain access to the features and services of Business Essentials. Moreover, they get the ability to install the Office applications on 5 phones, 5 tablets, and 5 PCs or Macs.
In recent times, this plan is the most popular Business Plan choice for all small and medium-sized businesses. It can be combined with some other packages for extra features. With this plan, you get access to Microsoft’s desktop apps, Microsoft Teams, the web versions of Office, SharePoint support, Exchange support, and 1 TB of OneDrive storage. To apparent confusion, you can contact business email support. All these features indicate that this plan is a comprehensive productivity suite covering every useful feature.
It comes with a downside i.e.; its cost seems expensive to some users. The price appears affordable to large businesses, but it is not feasible for small companies that have low overhead. In short, Microsoft 365 Business Premium plan offers you the fundamental Office 365 functionality that most customers require to enhance the productivity of the business.
The Microsoft 365 Business plan is priced as the middle-tier option i.e., $8.25 per month per user. It is known that this plan offers the most basic services, and hence the price is the lowest. It comes installed with the Office desktop applications but does not include additional services such as unlimited email, online meetings, and few more.
This plan does not support Microsoft Team, email and calendaring, and protection against security threats. For tiny businesses, this plan can be the right choice. It just fulfills the basic needs of your business. However, you can go for advanced plans if you want to streamline the communication and processes in your company.
You get access to every Office desktop apps like Word, Excel, Outlook, PowerPoint, Access, and Publisher. Furthermore, you receive 1TB of OneDrive storage and access to the web versions of the Office apps.
The critical drawback of this plan is its access to powerful desktop applications of Microsoft. There is no access to Microsoft Teams. Microsoft Teams is a comparatively advanced communication tool. It allows you to communicate via video calls, chats, and file sharing.
When evaluating the different requirements of your company, it is essential to note that you can combine and match plans. This holds true as long as you put up with the licensing limit of 300 users for a single program. Moreover, you can customize your subscription as per the requirements of your employees.
Each of the 3 plans comes with their pros and cons. If you need an affordable program that provides access to web-based productivity apps for your employees and Microsoft Teams for communication, then the Office 365 Business Essentials is the right choice. You can get access to plenty of services at just $5 per month per user.
If you just require the fully-functional desktop applications and do not want Microsoft Teams for communication or the business email support, go for the Office 365 Business plan. The Business plan is quite affordable than the other two plans and yet provides all the desktop Office applications to your employees the desktop Office applications. For example, your employees gain access to the OneDrive cloud storage, and access to work on the web through the Office web apps.
To obtain all the features for efficient streamlining of your business, the Office 365 Business Premium is the right choice. Its features justify the price. Though the cost may seem higher, you get Microsoft’s entire offering. Make sure you access everything it offers before subscribing to it. For many businesses, this plan appears to be loaded with lots of unnecessary features.
The 99.9% guaranteed uptime, 24/7 support (through phone, chat, and email), and 15 days money-back guarantee are the basic features included in all 3 plans.
Each of the Microsoft 365 Business plans is intended to streamline your business operations and communications. Their features truly justify the price, and they are suitable for most businesses. Choose the one that best suits your business” requirements and budget.
Well, that was all about how effective the Microsoft 365 provides you access to an enhanced degree of productivity option. Of course, you can study all the three-plan offered by Microsoft and pick the option that best meets your requirements.
We assume we have been of some help in understanding the different features offered by the different plans. That way, you would be able to pick the best features and get access to the best options among the three plans.
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