Enterprise Tech

Google Workspace vs G-Suite vs Gmail – What is the Difference?

Google Workspace vs G-Suite vs Gmail – What is the Difference?

If you are looking to compare Google Workspace vs G-Suite vs Gmail to understand their differences better, you are in the right place.

Gmail and G Suite are both office productivity offerings from Google. There are significant differences between the two. Let us first get an overview of each of them and then look at their differences:

What is Gmail?

Google Workspace vs G-Suite vs Gmail – What is the Difference?

Gmail is the free, web-based email hosting service provided by Google. Back in 2004, it started as an invitation-only service. It was made freely available in 2009. When you signup to Gmail, you get access to 15 GB of free cloud storage. You gain this storage in the form of Gmail, Google Drive, and Google Photos. Since Gmail accounts can double as Google Accounts, the users also gain access to Google Docs, Slides, Sheets, and the entire ecosystem. This email service is offered as part of the Google Workspace, which was formerly G Suite.

What is Google Workspace?

Google Workspace vs G-Suite vs Gmail – What is the Difference?

Google Workspace is the hub of a broad range of productivity apps like Docs, Drive, Calendar, Hangouts, Forms, and more. It is an online productivity and collaboration application suite. In this suite, there are plenty of tools to communicate and team up with colleagues. Also, you can store files and manage data.

The original version of Google Workspace, i.e., Google Apps for your domain got launched in 2006. In 2016, it was rebranded as G Suite. Last year, Google proclaimed that it would rebrand its famous business apps toolset again. Moreover, it will add a new integrated user experience.

Google Workspace permits a maximum of 30 email aliases per user. Unlike Gmail, Google Workspace is a paid service. You can benefit from its various services at a cost-effective price of $6 per user per month.

Google Workspace (G Suite) vs. Gmail:

Discussed below are the key differences:

Control:

Gmail users gain full executive control on their email as well as Google Account login credentials. On the other hand, Google Workspace provides you with administrative control. It allows you to create, edit and delete accounts on all Gmail addresses made using Google Workspace.

Storage space:

Gmail users gain access to a maximum of 15 GB of cloud storage. Based on the pricing plan you select, Google Workspace can access storage space ranging from 30 GB to unlimited.

Domain name:

Since Gmail is a free service, the users must use the @gmail.com extension. Through Google Workspace, the users can create email accounts with a custom domain name.

Price:

Gmail is completely free to use, but you need to pay some fees for using Google Workspace. The plans from Google Workspace vary from $6 to $18 per user per month.

Access to apps and services:

Gmail and Google Workspace both provide the users with access to additional productivity apps. Based on the service you choose, you can get access to specific apps. Through a free Gmail account, you gain access to basic apps and services. The examples include Gmail, Google Meet, Chat, Calendar, Forms, Keep Sites, and Current. On the other hand, Google Workspace presents an extensive feature set. You benefit from comprehensive security controls, smart search abilities, and more.

Sharing of documents:

Both Google Workspace and Gmail allow users to share documents and some other materials. Keep in mind that it requires more effort to share documents through a free Gmail account. Moreover, Google Workspace administrative users possess ownership of any documents that are created by individual user accounts.

Support:

If the Gmail users require any assistance, they can be referred to Google’s Gmail Help forum or knowledge base. Google Workspace users gain access to 24/7 email and phone support.

Gmail is more suitable for personal use:

For an average user, having a free Gmail account is so much beneficial. For personal use, only your friends and family will see that you use the @gmail.com domain. You are free to use any apps from Gmail. Moreover, you gain full ownership and access to your files and other things you create. All those creations will be stored in Cloud.

Google Workspace is more suitable for business purposes:

There are ample benefits of Google Workspace for a business. Prominently, it allows any business to represent a professional image. Clients prefer to do business with a company that has a professional business email address. Google Workspace provides the ability for any business to use a custom, professional domain for their email address. An example can be @businessname.com.

It reinforces the brand image of the company. A few other benefits from a business perspective include full email control, email flexibility, ample storage space, full file control, and helpful customer support.

You gain single sign-on to all other business apps inside the cloud-like Salesforce, Slack, etc., using your G Suite credentials. Instead of using the Google logo, Google Workspace presents a branded interface that shows up in every G Suite apps. Furthermore, you gain access to Hangouts Chat and Hangouts Meet.

Google Workspace (G Suite) vs. Gmail Comparison:

Features

Google Workspace (G Suite)

Gmail

Apps supported
  • Gmail (business email)
  • Chat (messaging)
  • Hangouts (messaging)
  • Meet (video & voice conferencing)
  • Calendar (shared calendars)
  • Docs (word processing)
  • Drive (cloud storage)
  • Slides (presentation builder)
  • Sheets (spreadsheets)
  • Forms (survey builder)
  • Sites (website builder)
  • Currents (engage employees)
  • Apps Script (work optimization)
  • Keep (notes & lists)
  • Cloud Search (smart search)
  • Gmail (personal email)
  • Hangouts (messaging)
  • Calendar (shared calendars)
  • Meet (video & voice conferencing)
  • Drive (cloud storage)
  • Docs (word processing)
  • Slides (presentation builder)
  • Sheets (spreadsheets)
  • Keep (notes & lists)
Storage
  • Business Starter: 30 GB
  • Business Standard: 2 TB
  • Business Plus: 5 TB
  • Enterprise: Unlimited
15 GB
Security & Management
  • Admin (security & admin controls)
  • Vault (enterprise archiving)
  • Endpoint (device management)
  • Work Insights (data-driven insights)
  • 128-bit TLS encryption
  • Antivirus scanning
  • Spam filtering
  • Confidential mode
Support24/7 phone and email support
  • Knowledge base
  • Community forum
Additional features
  • Single sign-on for all business apps in the cloud
  • Branded interface
  • Google Voice add-on
  • CRM-compatible
  • Ad-free
  • Advanced search
  • Email scheduling
  • Smart Compose
  • Confidential mode
  • Unsend emails
  • Offline mode
Price
  • Business Starter: $6/user/mo.
  • Business Standard: $12/user/mo.
  • Business Plus: $18/user/mo.
  • Enterprise: Price available upon request
Free

Which one to choose from Gmail and Google Workspace?

The choice depends on your use case. Gmail is one of the finest free email services in the present market. It provides a broad range of features suitable more for personal use. However, it lacks several features that make it inefficient for business use.

For business use, go for Google Workspace. The businesses obtain custom domains for email addresses and group email addresses. With the full suite of collaboration apps, workplace productivity, and administrative controls, the business grows.

If you want access to a free email hosting service from Google with limited storage (15 GB), then go for Google. However, if you want access to a wide range of apps, services, and ample storage space, then go for Google Workspace.

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